Outlook keyboard shortcuts
Outlook shortcuts are built for triage. A few are surprising if you come from other apps: in classic Outlook for Windows, Ctrl+F forwards a message rather than searching, and search lives on Ctrl+E.
Practise Outlook shortcuts
15 Outlook shortcuts for Windows. You get 10 prompts: press the real keys on your keyboard (or pick from four answers on a phone). Anything you miss comes back sooner in your daily review.
Outlook shortcut cheat sheet
| Action | Windows | Mac |
|---|---|---|
| New email | CtrlShiftM | ⌘cmdN |
| Reply | CtrlR | ⌘cmdR |
| Reply all | CtrlShiftR | ⌘cmd⇧shiftR |
| Forward | CtrlF | ⌘cmdJ |
| Send | CtrlEnter | ⌘cmd↩return |
| Mark as read | CtrlQ | ⌘cmdT |
| Mark as unread | CtrlU | ⌘cmd⇧shiftT |
| Delete message | Delete | ⌫delete |
| Search | CtrlE | ⌘cmd⌥optionF |
| Check names in To field | CtrlK | Not on Mac |
Navigate
| Action | Windows | Mac |
|---|---|---|
| Go to Mail | Ctrl1 | ⌘cmd1 |
| Go to Calendar | Ctrl2 | ⌘cmd2 |
| Go to People | Ctrl3 | ⌘cmd3 |
| Go to Tasks | Ctrl4 | ⌘cmd4 |
Calendar
| Action | Windows | Mac |
|---|---|---|
| New appointment | CtrlShiftA | Not on Mac |
Source: Microsoft Support: Keyboard shortcuts for Outlook. Defaults for the current version as documented by Microsoft; custom keymaps and non-US keyboard layouts can differ.
Can't find it? Ask about Outlook
Type a task in plain words and get the shortcut for Windows, with a note if the app lacks one.
Quick answers
Outlook shortcut questions
Why does Ctrl+F forward instead of search in Outlook?
Classic Outlook for Windows assigns Ctrl+F to Forward. Use Ctrl+E or F3 to search.
Also practise: Windows · Mac · Excel · Word · PowerPoint