Outlook keyboard shortcuts
Outlook shortcuts are built for triage. A few are surprising if you come from other apps: in classic Outlook for Windows, Ctrl+F forwards a message rather than searching, and search lives on Ctrl+E.
Most-used Outlook shortcuts
- New emailCtrlShiftM
- ReplyCtrlR
- Go to MailCtrl1
- Go to CalendarCtrl2
- New appointmentCtrlShiftA
Practise Outlook shortcuts
Read the action, press the real keys. Combos your browser reserves switch to multiple choice. Misses come back sooner in your daily review.
Outlook shortcut cheat sheet
15 shortcutsTap an action to copy its keys
| Action | Windows | Mac |
|---|---|---|
| New email | CtrlShiftM | ⌘cmdN |
| Reply | CtrlR | ⌘cmdR |
| Reply all | CtrlShiftR | ⌘cmd⇧shiftR |
| Forward | CtrlF | ⌘cmdJ |
| Send | CtrlEnter | ⌘cmd↩return |
| Mark as read | CtrlQ | ⌘cmdT |
| Mark as unread | CtrlU | ⌘cmd⇧shiftT |
| Delete message | Delete | ⌫delete |
| Search | CtrlE | ⌘cmd⌥optionF |
| Check names in To field | CtrlK | Not on Mac |
Navigate
| Action | Windows | Mac |
|---|---|---|
| Go to Mail | Ctrl1 | ⌘cmd1 |
| Go to Calendar | Ctrl2 | ⌘cmd2 |
| Go to People | Ctrl3 | ⌘cmd3 |
| Go to Tasks | Ctrl4 | ⌘cmd4 |
Calendar
| Action | Windows | Mac |
|---|---|---|
| New appointment | CtrlShiftA | Not on Mac |
Source: Microsoft Support: Keyboard shortcuts for Outlook. Defaults for the current version as documented by Microsoft; custom keymaps and non-US keyboard layouts can differ.
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Quick answers
Outlook shortcut questions
Why does Ctrl+F forward instead of search in Outlook?
Classic Outlook for Windows assigns Ctrl+F to Forward. Use Ctrl+E or F3 to search.
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